1. A Summary of the Contract
The photographer is responsible for providing for the client a photographic service and products as detailed in section 2 (‘coverage’). The client undertakes to engage the photographer for this coverage for the price as detailed in section 3.
2. The Coverage
The coverage will be provided by the photographer as follows: Alex Ward
The photographer cannot be held responsible for the lack of coverage caused by the bride, bridegroom or other members of the wedding party not being ready on time, nor by the restrictions placed on the photographer by officials of the church, registry office or licensed marriage venues. The photographer does not guarantee any specific picture nor to include any specific background, location, props, or arrangement, although every effort will be made to interpret the clients wishes. The photographer is limited by the guidelines of the ceremony official or reception site management. The client agrees to accept the technical results of their imposition on the photographer. Negotiation with the officials for moderation of guidelines is the client’s responsibility. Alex Ward (ALEX WARD PHOTO) will offer technical recommendations only.
3. Payment Arrangements
The client will pay the photographer a total fee of £ subject to the following terms:
A 20% booking fee (deposit) to secure the date and made payable on execution of this agreement. This booking fee is non-refundable or transferable in the event of cancellation, it being the agreed loss suffered by the photographer due to cancellation.
Payment of the balance of £ (remaining after booking fee) is to be paid no later than one month before the wedding date.
Cancellation less than 12 weeks before the date of the wedding will require payment in full. Cancellation via email is not acceptable therefore all cancellations must be in writing. The cancellation conditions above will apply for postponed weddings if the photographer is not able to re-schedule for the new date and time.
The entire copyright in the photographs is retained by the photographer at all times throughout the world. Where USB stick or digital download has been provided to the bride and groom as part of their wedding collection, these photographs may be printed, and displayed online, for personal but not commercial use.
The photographer retains the right in all cases to use the photographs in any manner at any time in any part of the world for the purposes of advertising or otherwise promoting his work.
5. Image size, Format, Colour, Style and Composition
All image sizes are approximate. All images will be delivered in JPG format. Raw files will not be supplied. The photographer will provide a pleasing colour balance but cannot guarantee exact colour matching. It is sometimes not possible to record digitally or on film, the exact colours seen by the human eye. There is no right to reject on the basis of style and composition.
In the unlikely event that the photographer is unable to complete the coverage due to unforeseen circumstances, the photographer reserves the right to appoint another photographer to attend on his behalf to undertake the photography.
The photographer agrees to indemnify the client against all expenses, damages, claims and legal costs arising out of any failure by the photographer to obtain any clearances for which he was responsible in respect of third party copyright works, trade marks, designs or other intellectual property. The photographer shall only be responsible for obtaining such clearances if this has been expressly agreed before the day of the wedding. In all other cases the client shall be responsible for obtaining such clearances and will indemnify the photographer against all expenses, damages, claims and legal costs arising out of any failure to obtain such clearances.
8. Limitation of Liability
In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstances, the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.
9. Weather and/or Delays
Weather permitting, the photographs will be taken as agreed. In the event of inclement weather, the photographer, in cooperation with the client, will make the necessary changes to the schedule and will do his best to produce coverage of the wedding within the time allocated to him.
10. Requested Photographs
The photographer will honour requests for specific photographs subject to the following: weather and time permitting; availability and the cooperation of the person(s) concerned
11. Additional Costs
The client shall reimburse the photographer for any additional costs that Alex Ward ALEX WARD PHOTO may incur for travel, meals, parking and other reasonable costs necessary to performance of these services.
The undersigned have read and understood the above contract and agree to the terms and conditions in their entirety.